Volunteer

The PTA is 100% dependent on volunteers! We need your help to provide our students and families with amazing programs and activities throughout the year. We have a position for everyone! You don’t have to be able to make every meeting or help with every event. Every small contribution helps!

The PTA program chairs will be creating online signups for their programs and events to solicit volunteers. Please take the time to look at the lists on a weekly basis, and when your schedule permits, give some of your time to help our wonderful leads who give so much of their own time to our students. You don’t need to help with every activity but maybe two or three throughout the year. Some volunteer opportunities require as little as 30 minutes of your time, yet make a big difference. Any time you can give is greatly appreciated!

SPECIAL EVENTS SIGNUP GENIUS LINKS
PTA Board and Event Chairs Positions requiring to be filled: click here 
Red Ribbon Week Volunteer Positions (time slots): click here 
Halloween Carnival Volunteer Positions (time slots):click here
Tinkering Lab Volunteer Positions (time slots): click here

OPEN BOARD POSITIONS
VP Programs
VP Membership
VP Ways & Means (Fundraising)
Treasurer
VP Legislation
Historian/Publicity
Parlimentarian
Teacher Representatives

OPEN COMMITTEE POSITIONS
STREAM Expo
Social Media (PTA Website & Facebook)
Staff Appreciation
Academic Boosters/ Challenge 24
New Family Liaison
Family Restaurant Nights
Halloween Carnival
Heritage Day Liaison
End of the Year Party
Family Nights
Father/Daughter Dance
Dad’s Club
Del Mar Highlands Holiday Event

Position Descriptions & Time Commitments

Executive Committee:

Position Brief Description Frequency & Approximate Time Commitment
President Responsible for overall PTA direction and activities 2-5 hours/wk, all year round.
Vice President Assist the President in all PTA activities 2-5 hours/month
VP Programs Arrange 2-3 educational and fun assemblies per year 4 hours/year
VP Membership Promotes PTA Membership, arranges membership forms, ensures and documents payments. Works closely with Directory. Year round, 1-4 hours/month.
VP Volunteers Directs communication to Room Parents. Encourages Volunteer participation, involvment. Year round, 30 min/month
VP Ways and Means (Fundraising) Promotes and organizes Escrip, Restaurant Nights, Box Tops, supports fundraising efforts. Year round, 1-2 hours/month
VP Community Service Organizes donation drives and events for Sister schools. 2-3 hours/2x/year
Secretary Takes notes at PTA meetings and distributes Minutes Year round, 1-2 hours/month
Treasurer Prepares and manages budget in consultation with Exec committee. Responsible for cutting checks and payables Year round, 1-4 hours/month
Financial Secretary Responsible for payments received Year round, 1-2 hours/month

 PTA Committees

Position Brief Description Frequency & Approximate Time Commitment
Challenge 24 Organizes Challenge 24 mathematics games during lunch. 1-2 hours/week
Tinkering Lab Help during lunch. 45 min./week
Directory Data collection and management through Directory website. Aug-Nov, 2-5 hours/month
STREAM Expo Organize and manage participation for STREAM Expo Once a year;2-6 hours/wk over 3 months
Reflections Manages CC’s participation in Reflections program Once a year;2-6 hours/wk over 3 months
3rd Grade Speech Coordinator Conducts the 3rd Grade Speech program Year round, 1-2 hours/month
Staff Appreciation Organizes Staff Appreciation events; monthly. 1-3 hours/month
Health & Safety, Red Ribbon Week Organizes week long activities to create health & safety awareness Once a year;2-6 hours/wk over 2 months
International Committee/Heritage Day Organizes Heritage Day potluck & performance Once a year; 2-6 hours over 1 month
TK/Kinder Liason Organizes summer playdates before coming into school 3 hours over 3 months
Newsletter  Receives contributions and edits weekly online PTA Newsleter, “CougarClips” 1-2 hours/week
Book Club  Guides book selection and sets dates for parent book club events. 1-2/year
Box Tops Helps promote box top collections in classroom twice a year to meet deadlines.  Contest incentive between classrooms.  Sends in bundled box tops twice a year. 1/3 hours 2x/year
Community Service   Organizes opportunities to give back to the community.  Traditionally the “Care & Share” program coordinated with our sister school(s) or charitable organization in winter and Spring to assist families in need. 2-4 hours/week, 2x/year
International Cultural Liaison Organizes Annual Heritage Day event. 1-2 hours/week one month
Position Brief Description Frequency & Approximate Time Commitment
Dad’s Club  Coordinates 1-2 events for our dads & kids. 1-2 hours, 2x/year
Del Mar Highlands Holiday Event  Coordinates with the Carmel Creek music teacher for the annual Del Mar Highlands shopping center’s annual event. 1-2 hours/year
Escrip, Vons, Ralph’s club  & Target Motivates families to sign up for or renew designation to Carmel Creek. (Either online or with Ralph’s barcode at check out) Classroom incentives offered in October for participation. 1-2 hours/mo, Sept-Dec
Fall Fundraiser Major fundraiser of the year.  During the fall, raises funds for PTA operations & programs.  Works under VP of Ways & Means.  Historically, Gift Wrap sales. 1-3 hours/wk 1 month
Friday Family Fun Organizes weekly Friday afterschool playtime, markets event to school via newsletter and gets flyers up & out to school and organizes yogurt/treat. 15 min/wk
Family Restaurant Nights  Coordinates with local restaurants to donate 15-50% back to the school for dinners purchased by CC families on a designated date.  Publicize and recruit volunteers to pass out flyers. 30 min/monthly
TK/Kindergarten Liason Sets up 3 summer-time play dates at Carmel Creek park for incoming TK and Kindergartener students. 30 min/3x
New Family Liason Coordinates 1-2 new family coffees to welcome and inform families that come to CC during the school year. 1 hour, 2x/year
Solana Pacific/Carmel Creek PTA Liaison A member of CC PTA works with the Solana Pacific PTA to keep parents informed of important issues and avoid calendar conflicts.  Encourages participation in cross-over events. Year rouond, 30min/1 hour/mo
Historian/Publicity Posters for PTA events, Coordinates media coverage of important PTA and school events with local papers – Carmel Valley News. Year round, 30 min/1 hour/mo
Red Ribbon Week Organizes age-appropriate events for the week to encourage students to make healthy choices when it comes to food and exercise. Usually held in the fall. 1-3 hours/wk/2 months
Position Brief Description Frequency & Approximate Time Commitment
Reflections Organizes the Reflections Arts Program, which is a national PTA program to encourage participation in the arts in elementary school.  Advertise the program, receive entries, and oversee judging. 1-3 hours/wk/2 months
Spirit Wear Oversees design and creation of t-shirts, sweatshirts and various articles with unique logo to reflect Carmel Creek’s student body.  Handles all sales and inventory throughout the year, keeping accurate records. 1-2 mo/Aug- Dec
Staff Appreciation Organizes events/lunches  & Staff Appreciation Week in May to let the teachers and staff  know how much parents and students appreciate their hard work during the school year. 1-2 hours/all year
Stream Expo  Coordinate student STREAM projects and parent booths for EXPO. 1-3 hours/wk/2 months
Student Directory Helps manage My School Anywhere website and coordinates information from the office staff to facilitate the student directory. Works closely with VP of Membership to help parents complete their entries. 1-2 hours/wk/Aug- Dec
Social Media: PTA Website & Facebook  Maintains PTA website & FB posts, coordinating with Newsletter.  Works closely with the PTA President and Chairs to help maintain communication with parents, including forms, deadlines and upcoming events.  Links from school website. 15 min/wk
Yearbook Organizes photos and information from all classes to create the annual yearbook and manages finances thereof. 1-2 hours/mo, all year
Auditor Responsible to audit all relevant operations of the PTA Twice a year, 6-10 hours/year
Parliamentarian Ensures smooth and timely PTA meetings, makes motions and ensures Bylaws are followed. Year round, 1 hour/month
Teacher Representatives Teachers communicate to and with PTA

 

 


To volunteer please use the form below:
(Your Name)
(Your Phone number)
(Your Email address)
Please let us know the positions you are interested to volunteer: